Email Privacy Policy
1. Introduction
LGBTQ+ Newton is a nonprofit organization dedicated to supporting, advocating for, and uplifting LGBTQ+ individuals in the Newton community and beyond.
We value your trust and are committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect the information you provide when subscribing to our email mailing list.
2. Information We Collect
When you sign up for our mailing list, we may collect:
- Email address (required)
- Name (required)
- Any other information you voluntarily provide (such as interests or event preferences)
We do not collect sensitive personal information unless you choose to provide it.
3. How We Use Your Information
LGBTQ+ Newton uses the information we gather to:
- Send newsletters, event announcements, and community updates
- Share advocacy opportunities and nonprofit initiatives
- Provide information about programs and volunteer opportunities
- Improve our communication and outreach efforts
- Respond to questions and requests
We do not sell, rent, or trade your email address or personal information.
4. Legal Basis for Processing
If you are located in an area where GDPR or similar laws apply, we process your data based on:
- Your consent when subscribing to the mailing list
- Legitimate nonprofit interests, such as community communication and program awareness
- Compliance with legal obligations, when required
5. How We Protect Your Information
We use reasonable organizational and technical measures to safeguard your information, including secure mailing list management tools and access controls.
While no system is completely secure, we strive to protect your information from unauthorized access, alteration, or misuse.
6. Sharing of Information
We may share your information only with:
- Trusted service providers who assist with email delivery or list management
- Legal authorities if required to comply with the law
These providers are obligated to keep your information confidential and may not use it for any purpose other than supporting our nonprofit operations.
We do not share information with advertisers or for-profit marketing.
7. Your Rights
Depending on local laws, you may have the right to:
- Access the personal information we hold
- Request corrections or deletion
- Withdraw consent at any time
- Opt out of all future mailings using the unsubscribe link at the bottom of our emails
- Request how your information is being used
- Request that we restrict or stop processing your data
We honor unsubscribe requests immediately.
8. Data Retention
We retain your information only as long as you remain subscribed or as needed to fulfill the purpose of sending updates.
If you unsubscribe, your email address will be promptly removed from our active mailing list.
9. Protecting the LGBTQ+ Community’s Privacy
We understand the importance of privacy for LGBTQ+ individuals, including those who may not be publicly out or who face safety concerns.
We will never disclose your membership on our mailing list or any related information to outside parties without your explicit consent, unless legally required.
10. Use of Third-Party Email Services
We may use reputable third-party services (such as Mailchimp, Constant Contact, or others) for email distribution.
These services may process data on our behalf but are required to maintain privacy and security standards consistent with this policy.
11. Updates to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our operations, legal obligations, or best practices.
The revised policy will be posted with an updated “Last updated” date.
12. Contact Us
If you have questions, concerns, or requests related to this Privacy Policy or your personal information, you may contact us here.